Campus Events Funding
The purpose of the Campus Events Funding Program
- To support and encourage student programming
- To provide funding for student-planned events
- To provide marketing support for student-planned events
Funding Criteria: (PLEASE NOTE UPDATED CRITERIA)
- Student organizations must be currently registered by their specific governing body or UI Department (USG or GPSG, ARH, PHC, IFC, NPHC, MGC, or UI Department) at the time of the applications and at the time of the event or program. Additionally, other organizations, which include but are not limited to, university-wide collaborations and organizations are eligible to apply (e.g., CAB Events, Family Weekend, On Iowa!, IMU, University Departments)
- Events must be alcohol free
- Events can be held on- or off-campus
- Events must be open as well as promoted and advertised to all University of Iowa students
- Priority will be given to organizations that solicit other support and collaborative partnerships
- Campus Events Funding will not fully fund any event
- Funding support and requests must be consistent with UI policy (e.g. risk management, purchasing)
- Events require swipe technology to track attendance and demographics of attendees. For more information about tablet reservations contact Student Engagement & Campus Programs at email@example.com
- Events require post-event evaluations and summaries (can be found here)
- Event must occur a minimum of three weeks prior to your event, which provides the review committee time to review the application
Campus Events Funding may NOT be used to fund the following expenses
- Regular Organization Meetings
- Honorarium (Speaker, Musician, DJ, Dancer, Entertainment, etc.)
- Prizes/ Gifts
- Purchase of equipment or assets
- Events that generate revenue for charities will not be considered for funding
(Free-will donations for charities may be accepted at the event, but generated revenue from admission fees may not be donated to charity. The revenue from admission fees must go toward the cost of the event.)
- Events that have already received partial funding from Campus Events Funding
Applications should focus on these concepts
- Diversity (how does this event appeal to a variety of students?)
- Inclusion (how is the event open to all UI students and communities?)
- Collaboration (who are possible partners for this event?)
- Uniqueness (how is this new and different from existing events?)
Organizations may receive (but are not guaranteed) a maximum of $2,500 per fiscal year
Applications should include a budget in an excel file format. Budgets should include ALL projected income and expenses AND indicate what specific items/budget lines are requested from Campus Events Funding. Sample acceptable budgets are listed below.
An evaluation must be submitted within two weeks (14 days) following your event. This evaluation must be completed and submitted online before payment will be transferred to your organization account.
The Campus Events Funding Application Committee is composed of members from the following UI departments, student organizations, and community partners:
Student Engagement & Campus Programs (3), University Housing & Dining (2), Recreational Services (1), Iowa Memorial Union (1), Student Wellness (1), Undergraduate Student Government/Graduate & Professional Student Government (1), Associated Residence Halls (1), Fraternity & Sorority Life Programs (2), Student Organization Business Office (non-voting) (1)
Beginning with Fall 2021 grant funding applications, there will be no deadlines. We will accept grant funding applications on a rolling basis; however, applications must be submitted a minimum of 3 weeks prior to your event date. This allows the Campus Events Funding Committee time to review the application.
|Online Application Link||https://uiowa.campuslabs.com/engage/submitter/form/start/317427|
|Post-Event Evaluation Form||Evaluation Form|
All applications must be submitted online. Student Engagement & Campus Programs will not accept paper submissions.
Campus Events Funding Committee reserves the right to table any application and follow up to request more detailed information.
Failure to follow guidelines listed above could result in restriction of future funding.
Looking for additional funding?
Hosting a late night event? Your organization may also qualify for funds from Late Night Grant Funding. If you have questions about Late Night Grant Funding requests, reach out to Mara Cheney at firstname.lastname@example.org