The purpose of the Campus Events Funding Program is:

  • To support and encourage student programming
  • To provide funding for student-planned events
  • To provide marketing support for student-planned events

 Funding Criteria: (PLEASE NOTE UPDATED CRITERIA)

  • Student organizations must be currently registered by their specific governing body or UI Department (UISG or GPSG, ARH, PHC, IFC, NPHC, MGC, or UI Department) at the time of the applications and at the time of the event or program. Additionally, other organizations, which include but are not limited to, university-wide collaborations and organizations are eligible to apply (e.g., CAB Events, Family Weekend, On Iowa!, IMU, University Departments)
  • Events must be alcohol free
  • Events can be held on- or off-campus
  • Events must be open as well as promoted and advertised to all University of Iowa students
  • Priority will be given to organizations that solicit other support and collaborative partnerships
  • Campus Events Funding will not fully fund any event
  • Funding support and requests must be consistent with UI policy (e.g. risk management, purchasing)
  • Events require swipe technology to track attendance and demographics of attendees. For more information about tablet reservations contact Laurynn King at laurynn-king@uiowa.edu
  • Events require post-event evaluations and summaries (can be found here)
  • Event must occur a minimum of two weeks after the application deadline

Campus Events Funding may NOT be used to fund the following expenses:

  • Travel
  • Conferences
  • Regular Organization Meetings
  • Honorarium (Speaker, Musician, DJ, Dancer, Entertainment, etc.)
  • Hotels
  • Prizes/ Gifts
  • Purchase of equipment or assets
  • Events that generate revenue for charities will not be considered for funding (Free-will donations for charities may be accepted at the event, but generated revenue from admission fees may not be donated to charity. The revenue from admission fees must go toward the cost of the event.)
  • Events that have already received partial funding from Campus Events Funding

 Applications should focus on these concepts:

  • Diversity (how does this event appeal to a variety of students?)
  • Inclusion (how is the event open to all UI students and communities?)
  • Collaboration (who are possible partners for this event?)
  • Uniqueness (how is this new and different from existing events?)

‚ÄčOrganizations may receive (but are not guaranteed) a maximum of $2,500 per fiscal year.

 Budget:

Applications should include a budget in an excel file format. Budgets should include ALL projected income and expenses AND indicate what specific items/budget lines are requested from Campus Events Funding. Sample acceptable budgets are listed below.

Post-event Evaluation:

An evaluation must be submitted within two weeks (14 days) following your event. This evaluation must be completed and submitted online before payment will be transferred to your organization account.

Committee Representation:

The Campus Events Funding Application Committee is composed of members from the following UI departments, student organizations, and community partners:

Office of Student Engagement & Campus Programs (3), University Housing & Dining (2), Recreational Services (1), Iowa Memorial Union (1), Student Wellness (1), University of Iowa Student Government/Graduate & Professional Student Government (1), Associated Residence Halls (1), Office of Fraternity & Sorority Life Programs (2), Student Organization Business Office (non-voting) (1)

 Deadlines:

Application Deadlines for Fall 2020: 

  • September 7th
  • October 26th

Committee Meetings for Fall 2020: 

  • September 11th
  • October 30th
Online Application Link     https://uiowa.campuslabs.com/engage/submitter/form/start/317427
Post-Event Evaluation Form    Evaluation Form
Logo to be used in publicity materials   Logo File

 

All applications must be submitted online. The Office of Student Engagement & Campus Programs will not accept paper submissions. 

Campus Events Funding Committee reserves the right to table any application and follow up to request more detailed information.

Failure to follow guidelines listed above could result in restriction of future funding.

Looking for additional funding?

Hosting a late night event? Your organization may also qualify for funds from Late Night Grant Funding. If you have questions about Late Night Grant Funding requests, reach out to Mara Cheney at mara-cheney@uiowa.edu 

Your organization may also qualify for funds from Associated Residence Halls (ARH). You can learn more here: https://uiowa.campuslabs.com/engage/submitter/form/start/428575. If you have questions about ARH Funding Requests, please email: uhd-arhfsd@uiowa.edu